Keep a one-page register of the AI tools your team has built: Zaps, custom GPTs and agents

Pax8 vendor research says 24% of AI-using UK small firms found unapproved AI tools in six months. A ten-column register, filled in an hour and reviewed in 15 minutes a month.

27 October 2026 6 min read

Keep a one-page register of the AI tools your team has built: Zaps, custom GPTs and agents

By Jason Sibley

Someone sets up a Zap that summarises enquiries. Someone else saves a custom GPT with your quote wording. A few months later, nobody's sure what's running, who made it or what it costs.

A one-page register fixes that. You can build it in an hour and review it in fifteen minutes a month.

Illustration: a ten-column AI tools register with one example row, from name and owner to how to switch it off and last checked

Why a register, and why now

Pax8's SMB AI Pulse report, as reported by IT Brief UK, gives some UK figures. Among UK businesses developing AI:

45% were creating automated workflows that connect AI to other business systems
39% were building or testing AI agents
30% had built custom integrations using an AI provider's API

IT Brief also reports that 24% of AI-engaged UK businesses discover

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